- Accounts payable
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- Debts owed by the campus to others. The Accounts
Payable department (949) 824-6788 handles these.
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- Accounts receivable
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- Debts owed to the campus. Campus Billing Services (949)
UCI-BILL {824-2455} handles these.
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- Assessment
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- The official amount
of
your registration fees, specified by the Registrar.
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- Billing address
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- Any address specified by a student to which invoices, statements, or
bills are mailed.
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- Bill clearance
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- A procedure performed by Financial Services staff to review a student's account for outstanding debts/holds owed to
the University.
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- Campus Billing Services
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- Accounts Receivable Office; ZOTAccount
and PACE Plan headquarters.
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- Cash
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- A combination of currency and coin.
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- Cash collection report
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- A document used by subcashiering stations to report and distribute income into
departmental accounts.
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- Central Cashier
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- The department responsible for processing registration
fees, payments and deposits; and
for the billing of returned checks.
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- Check
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- A document transferring money, usually given to pay for something - includes personal
checks, money orders, traveler's checks, loan checks, international checks, and certified
checks.
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- Deposit advice
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- A document used by campus departments to record deposit and account distribution
information.
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- Diploma
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- A certificate conferring a degree.
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- Endorsement
stamp
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- A stamp used by campus departments to endorse checks being deposited into the
University's depository account. The individually numbered stamps allow Central Cashier to
track who endorsed/deposited each check.
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- Fee payment
|
- A cash, e-check, financial aid, or graduate aid credit posted to
a student's ZOTAccount.
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- Financial Aid
|
- The office charged with processing applications and awarding grants, scholarships and
student loans to cover educational expenses. This office reports to the Vice Chancellor,
Student Affairs.
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- Financial Services
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- NOT Financial Aid! Includes Campus Billing,
Central Cashier, and Loan
Services. This
office reports to the Vice Chancellor, Administrative & Business
Services.
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- Financial standing, good
|
- Having no outstanding past due debts or
holds.
|
- GSHIP waiver
|
- Waiver of the University of California Student Health Insurance Plan (UC
SHIP) fee for graduate
students.
Must be processed prior to a term's registration
fee payment deadline. Relieves a graduate student from
the requirement to pay for University health insurance, by certifying that he/she has
personal health insurance which is comparable to, or better than, UC
SHIP.
|
- Hold - See record/acct hold
|
- A record notation which prevents registration, or records release (transcripts, diplomas
etc.).
|
- Loans
|
- See
Loan Glossary
|
- NSF Check
|
- A ("bounced") check that is not honored by your bank because you have
non-sufficient (too little) funds in your account. Checks not honored because of a
temporary hold on your funds by your bank (uncollected funds) are handled in the same
manner as NSF checks, and carry the same penalties.
|
- PACE Plan
|
- An optional registration fee payment plan that provides for three installments, the
first to be paid by a term's registration
fee payment deadline. A mandatory participation fee
is charged per term when the plan is activated.
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- part-time student
|
- Undergraduate students enrolled in 10 units or less and graduate students enrolled in 8
units or less.
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- Payee
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- A person or organization to whom a payment is given.
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- Payment
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- Giving money in exchange for goods and/or services.
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- Payor
|
- A person or organization who gives a payment to another.
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- Petty cash
|
- Reimbursements made to employees for small departmental purchases; also, the fund used
for this purpose.
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- Positive step
|
- The action required to ensure registration fee payment. Examples
of positive steps are enrolling in Minimum
Required Units (MRU), and submitting a check for the balance due.
|
- QuickSearch
|
- Financial Services system which displays records from Accounts
Receivable and Collections (ARC) system.
|
- Readmit
|
- To return to the University after a leave of absence or a break in attendance; also, the
document used for the purpose of readmitting.
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- Receipt
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- A document acknowledging payment or delivery.
|
- Record/Account hold
|
- A notation on your registration record. Academic holds may be placed with the Registrar
for various reasons; check Student
Access for academic holds placed on your record.
-
- Financial holds may be placed by campus departments
or by past due debts. Check Quick
Search and ZOTAccount Online
for financial holds placed on your record.
|
- Registration
|
- The formal process required each
term by which you enroll in classes and complete fee
payment.
-
- Enrollment is completed via
WebReg.
-
- Fee payment is
completed either electronically (by enrolling in your Minimum
Required Units (MRU) if you have student aid), and/or by submitting a payment to the Central Cashier's.
Check ZOTAccount Online for
instructions.
-
- Fee payment is contingent upon having no outstanding debts/holds.
-
- Failure to complete both enrollment and fee payment during the
prescribed registration period may result in penalties,
including fines and/or the
loss of class enrollment.
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- Registration fees
|
- A combination of applicable fees charged to the general student population, which may
include tuition, a student services fee, Bren Center fee, associated student
organization fee, professional fee, health insurance premium, UCI Student Center fee,
nonresident tuition.
|
- Returned check
|
- A ("bounced") check which is not honored for payment by your bank, either
because of insufficient funds or the payment is stopped at your request.
|
- SBS
|
- The Student Billing System which
generates your monthly ZOTBill and updates ZOTAccount
Online.
|
- Stopped Payment
|
- The process by which you notify your bank not to honor a check you wrote. UCI views
stopped payments exactly like bounced (returned) checks, with the same procedures and
penalties. Stopping payment does not cancel registration or your obligation to UCI.
|
- Student
Access
|
- UCI Registrar's online system for changing addresses,
displaying holds, and applying for graduation via the Internet.
|
- Transcript
|
- A document containing a student's grades for class work completed at UCI.
|
- Tuition,
Non-Resident
|
- An additional registration fee charged to students who are not
classified as residents of California.
|
- USHIP waiver
|
- Waiver of the University of California Student Health Insurance Plan (UC
SHIP) fee for undergraduate
students.
Must be processed prior to a term's registration
fee payment deadline. Relieves an undergraduate student from
the requirement to pay for University health insurance, by certifying that he/she has
personal health insurance which is comparable to, or better than, UC
SHIP.
|
- Verification
|
- A document verifying a student's enrollment at UCI.
|
- Waivers
|
- Credits given to reduce or forgive certain fees required for registration.
Displayed on a student's ZOTBill
and ZOTAccount
Online.
|
- WebReg
|
- UCI Registrar's system for online enrollment via the Internet.
|
- Withdrawal
|
- A formal process by which a student officially cancels enrollment for
a specified term; also,
the document used for this purpose.
|
- ZOTAccount Online
|
- System which enables students to view registration fee and
student billing account information via the Internet.
|
- ZOTBill
|
- A consolidated statement that displays a monthly "snapshot"
of your ZOTAccount activity. Current account information is available through
ZOTAccount
Online.
|
