C. O. D.  (Campus Online Deposit)

A New System

The new Campus Online Deposit system (C.O.D.) is an OPAL Cashiering System application developed by Administrative Computing Services and the Central Cashier.  It has replaced the former paper-based process for depositing departmental income. 

Features

The C.O.D. system allows users to:

• create and edit online deposit advices
• set up templates containing frequently used deposit information
• itemize checks in a deposit
• submit completed deposit advices to the Central Cashier electronically
• check the status of deposits 
• query the database using criteria such as deposit total, account, or ledger document date

For Assistance

Users with questions, comments, or concerns about the Campus Online Deposit system may contact:

Deposit Preparation Tips

The Campus Online Deposit system is designed to encourage good cash management practices by giving users the tools to efficiently, accurately, and securely submit deposit information.  Always deposit your departmental revenue with the Central Cashier as soon as possible.

Check Deposits:

• Request that all check payments be submitted in U.S. funds written on a U.S. bank to avoid delays and potential charges associated with foreign item processing.
• If the dollar amount is written illegibly, write the amount above the numeric amount written on the check.
• Include Traveler's checks, Cashier's checks, and Money Orders in your check deposit, and not as cash.
• Endorse all checks with your department's endorsement stamp. If your department does not have one, it can be ordered through our office.

Cash Deposits:

• When possible, have a co-worker verify your cash amount.
• Strap and bundle currency of the same denomination in increments of 100 with standard bank currency straps. 
  (Example: 100 ones=$100, 100 fives=$500, etc. Currency straps are available by request through our office.)
• Sort loose currency by denomination and rubber-band it together in one stack.
• The bank prefers unrolled coin deposits. Place loose coin in a small envelope and write the amount enclosed on the outside.
  For coin amounts $25 or more, use a plastic bank bag and write the total coin amount boldly on the outside of the bag. We can provide you with bags if needed, just let us know.

Additional Information

For more information on cash management practices and audit controls, refer to:

• UC Business and Finance Bulletin BUS-49 
• Campus Cashiering Procedures

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