Important News About Paying Registration FeesThe Spring 2008 fee deadline has been changed to Monday, March 17, 2008. In the future, fees will consistently be due on the 15th of the month (or the next working day if the 15th is a weekend or holiday). It is our hope that a consistent deadline will make it easier for students to monitor and observe this critical date. Failure to meet a fee payment deadline will result in the assessment of a $50.00 late service charge and classes will be dropped. Postmarks are not considered. Your payment must be physically or electronically received by the Central Cashier's by 4:30 PM on March 17, 2008. For further information visit http://www.reg.uci.edu/spring08fees.html . |
Two Steps to Register
Getting Your ZOTBill
Finding Out What You Owe
Charges
Credits
Previous Balance
"Minimum Amount Due to Register"
The Bottom Line
Acceptable Forms of Payment
Ready to Pay Your Fees?
Important Reminders about Paying by
Mail or Drop Box
What to do about Financial Holds
Late Registration Payment and Late Enrollment Penalties
Withdrawing Your Registration
To be officially registered at UCI, you must complete two steps:
During the regular registration period, enroll in classes through the Internet with WebReg and your activated UCINetID. We encourage you to enroll in your Minimum Required Units (MRU) before the fee payment deadline to avoid late penalties. The Registrar's web site posts important notices regarding enrollment and fee payment deadlines. Please be sure to read this information carefully before enrolling in classes or paying registration fees.
Paying registration fees starts with finding the "Minimum amount due to register" in your ZOTAccount Online, also using your UCINetID. Payments and credits totaling the "Minimum amount due to register" must be applied during the regular registration period to avoid late penalties. Certain conditions may block the application of payments and credits; check ZOTAccount Online to find out if your account is affected. Your registration fees are not paid until you see the "Paid" confirmation from ZOTAccount Online, even if your "Minimum amount due to register" is zero.
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Quarterly registration fees are billed on statements called ZOTBills, which are viewed on ZOTAccount Online. Typically, ZOTBills are generated each month you have a balance due, or activity has been recorded on your account. New students should be aware that missing admissions documents may result in a hold that prevents ZOTBills from being issued. Log on to MyAdmissionsApplication@UCI or contact Admissions and Relations with Schools to find out if you have this problem.
When a ZOTBill is produced, a notification message is sent automatically to your UCI e-mail address, referring you to ZOTAccount Online to view your statement. Paper ZOTBills are no longer printed and mailed routinely by UCI. Up to twelve of your most current ZOTBills are stored on ZOTAccount Online; you may view and print these statements for your records at any time. Always print an online payment stub to enclose with your payment, when you are sending a check.
If you have not activated your UCINetID, or if your UCI e-mail inbox is full, you will not receive ZOTBill notifications, or other important messages about your student accounts. Nevertheless, you can still check your current account information, and view and print ZOTBills from ZOTAccount Online. Saying that you did not receive a ZOTBill notification is no excuse for paying your registration fees late. You are responsible for knowing payment deadlines, reviewing your student accounts, and paying your registration fees on time.
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Your quarterly registration fees are assessed as a charge in your ZOTAccount. The amount of the assessment is based on your enrollment status: full- or part-time, resident or non-resident, graduate or undergraduate. If the basis of your assessment is incorrect, contact the Office of the Registrar or the Office of Graduate Studies as needed for assistance. For example, seeing a non-resident assessment when you are a resident of California may mean that your Statement of Legal Residence has not been received, so you should contact the Office of the Registrar.
Cash or check payments, advance deposits, financial aid and/or graduate support, and departmental waivers are posted as credits in your ZOTAccount. Credits are "unapplied" until the Student Billing System uses them for something, like paying registration fees or generating a refund. Check the "Applied Date" column: if the word UNAPPLIED is shown instead of a date, the credit has been posted but not used yet. When your registration fees have been paid, one or more credits will display an "Applied Date."
In general, credits remain unapplied until their combined amount equals your registration fee assessment. There is no way to partially pay the assessment or carry a balance due forward from month to month. For a given quarter, it's all or nothing: your registration fees either are paid, or they are not paid. This is true even when you use the PACE Plan, because PACE pays your registration fees in full upon receipt of your first installment payment.
In addition, credits may remain unapplied because you have not satisfied the conditions required for their use. If the blue word "conditions" appears in the "Minimum amount due to register" line, click on it to open a pop-up window with instructions for you to follow. You may find that one or more of these conditions pertains to your account:
If you have outstanding items from earlier ZOTBills, the amounts are aggregated into a "Previous Balance" that must be paid in order to register. Click on the blue text to see a list of items that figure into the "Previous Balance." You may find past-due lab fees, late fees, or other unpaid charges, in addition to unapplied payments and credits, such as the Advance Deposit from your Statement of Intent to Register (SIR). Even your registration fee assessment may be included in a "Previous Balance," if it has been outstanding for more than one billing cycle.
Your "Minimum amount due to register" is the smallest amount remaining for you to pay in order to be registered. The amount is calculated by adding any "Previous Balance" to the current charges, and subtracting posted credits. The "Minimum amount due to register" may increase when charges are added to your ZOTAccount, and decrease when credits are posted. Therefore, it is important to monitor your ZOTAccount until you see confirmation that your registration fees have been paid.
Seeing a "Minimum amount due to register" equal to zero does not necessarily mean that your registration fees have been paid and you need do nothing. Until you satisfy the conditions for their use, unapplied credits reduce your "Minimum amount due to register;" however, your registration fees may not be paid even if the amount due is zero. Even if financial aid and/or graduate support cover the full amount of your registration fees, failing to meet your MRU or having a financial hold would prevent your registration.
The act of enrolling in your MRU by the fee payment deadline will automatically pay your registration fees if the student aid posted to your ZOTBill covers the full amount of your registration fees, and if there are no conditions blocking use of the aid. If you have unapplied partial aid, you must meet the MRU for that aid and pay the "Minimum amount due to register" with other funds to be registered. If you have no aid, and are paying your "Minimum amount due to register" with cash or a check, you must enroll in at least 1 unit before the end of the second week, to avoid the late enrollment charge of $50.00.
Your registration fees are not paid until the word "Paid" appears in your ZOTAccount. If you see the words "NOT Paid," your registration fees have not been paid, even if the "Minimum amount due to register" is zero.
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Registration fees may be paid with any combination of:
If your payment will include a paper check, be sure to:
In addition, if your payment will include financial aid or graduate support, be sure to:
When using the PACE Plan to pay registration fees, you must pay the first installment with cash or a paper check. Financial aid and graduate support cannot be used. Furthermore, e-check electronic payments are not acceptable because we need the completed paper stub from your PACE agreement to apply your payment correctly. If you attempt to pay the first installment with an e-check, the unidentified payment may remain unapplied in your ZOTAccount, and you may miss the registration fee payment deadline.
If you are paying with the PACE Plan, also be sure to:
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Registration fees must be paid on or before the registration fee payment deadline to avoid late registration penalties.
Submit your payment to us for your "Minimum amount due to register:"
We know you don't like waiting in line to pay your registration fees in person, but that can happen during peak periods. That is why we encourage you to pay your registration fees early, and to use a more convenient option for payment. Utilize the ZOTPay Electronic Payment Center, mail your registration payment, or drop a check in a campus drop box to avoid lines altogether.
When paying your fees by mail or campus drop box, be sure to enclose the payment stub you printed from ZOTAccount Online. This enables us to record your registration fee payment quickly and efficiently through an automated process. If you choose to pay your fees via the ZOTPay Electronic Payment Center, or in person, a stub is not required.
Always allow time for delivery. Remember registration fee payments must be received by Cashier's Office on or before the deadline date to avoid late penalties. On a deadline day, payments deposited in a drop box after its last pick-up time will not be delivered to the Central Cashier until the following business day, and will be considered late. Payments sent through the mail require at least ten working days for processing, so send your check well in advance. Postmark dates do not apply, under any circumstances.
It is always your responsibility to clear your AR/C Holds and to make certain that your registration fee payment is in our office on or before the registration fee payment deadline. We encourage you to check QuickSearch before remitting payment--to avoid any unpleasant surprises that could result in a late charge or the loss of your classes. If AR/C Holds are present, you also have a financial hold on your ZOTAccount. Each outstanding invoice and departmental hold must be cleared before the financial hold is released, allowing registration fee payments and credits to be applied.
Departmental holds do not have an "Amount Due" in AR/C. You must contact the listed Department Source, such as Housing or Loan Services, for instructions on clearing the hold. You may be required to visit the office, submit missing paperwork, or pay the department directly for an amount due. Afterwards, the department must issue a release before the hold is cleared from your AR/C account. Since releases come from the department, check with the appropriate contact there if you have followed instructions and the hold remains.
Outstanding invoices have an "Amount Due" in AR/C. Click on the "Make a Payment" button if you wish to clear the combined AR/C Holds Total due with a ZOTPay electronic payment (e-check). You do not have the option to pay invoices individually online. However, for convenience, you may pay your ZOTAccount "Minimum amount due to register" when you pay for your AR/C Holds. Refer to the ZOTAccount Online FAQ for detailed instructions.
When paying in person, our cashiers will advise you to clear your AR/C Holds at the time you make your registration fee payment. If you choose not to submit releases for departmental holds, or you do not include the amount due for outstanding invoices, we will process your payment and furnish a receipt. However, your payment will be posted to your ZOTAccount as an unapplied credit. Your registration fees will not be paid, even if you give us the full amount for your assessment in cash.
When paying through a drop box, or by mail, we recommend enclosing release forms and/or payments for outstanding debts with your registration fee payment. If you send payments separately, processing your registration fee payment may be delayed until your release or debt payment arrives at the Central Cashier. You may use one check to pay both AR/C and ZOTAccount charges, as long as you clearly list the items to be paid on the front of your check . Whenever possible, enclose the relevant payment stubs, and be sure your check amount matches the total due on the stubs.
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Late registration and late enrollment charges are regulated by a number of campus organizations, particularly the Registrar's Office. The Registrar's web site announces important information regarding late enrollment and fee payment procedures for the current quarter. Please be sure to read this information carefully. In particular, you will be responsible for meeting the registration and enrollment deadlines posted on Registrar's web site.
If your registration fees are not paid by the fee payment deadline, you will be assessed a late registration charge on your next ZOTBill. If you have not enrolled in any units by the end of the second week of classes, a late enrollment service charge will be added as well. The Dean's authorization is required to enroll or pay fees late after the second week of classes. The Central Cashier's office is not permitted to waive or cancel late fees, nor do we have the ability to issue Dean's authorizations.
Late registration and late enrollment charges that remain unpaid become past-due, blocking future registration. If you are not sure when payments for late charges are due, check ZOTAccount Online. You may wish to refer to the "ZOTBill schedule," also available on ZOTAccount Online. Due dates are published well in advance, so you need never make a late payment.
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Withdrawing is a very important matter with potentially far-reaching consequences. Withdrawing can affect your academic record, your financial aid award, your loan repayment schedule, your eligibility for education tax credits, and even your visa status. When circumstances permit, seek counseling from the appropriate departments before you leave school, so you are aware of your rights and responsibilities.
Do not stop payment on your check if you decide not to attend UCI. Stopping payment guarantees that your check will be returned, and does not cancel your financial obligation. If you have paid registration fees already, officially withdrawing through the Office of the Registrar is only way to be eligible for a full or partial refund of your registration fee payment. Calling or visiting the Central Cashier has no effect on the withdrawal process.
The amount of the withdrawal refund is determined by the Registrar and decreases as the quarter progresses. If you are certain that you are going to withdraw, it is wise to begin the process immediately with the Registrar's Office. The percentage of your registration fee refund is based on the date your withdrawal is filed with the Registrar's Office. The date that you stopped payment on your check is irrelevant.
Although you paid your registration fees through the Central Cashier, we do not process or distribute your refund. Please visit ZOT Account Online to determine any refund amount that may be due to you, and the date that a check was issued, if applicable. Note that any refund amount may be used first to retire your outstanding debts, before you receive the remaining balance.
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