Making Payments


Types of Payments
Paying Online
Acceptable Forms of Payment
Credit Cards -- Why We Don't Take Them
Credit Balances, Prepayments, and Refunds
Bill Clearance
Why We May Return Your Payment
Uh Oh, They're Closed...


Types of Payments

The Central Cashier accepts payments for:

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Paying Online

We strongly encourage current students to use Net.Pay, UCI's online payment service.  Advantages include:

Register to pay online following the instructions in ZOTAccount Online. Then you may invite "other payers," such as a parent or spouse.  Each other payer you designate will receive an e-mail message from you, with an unique Activation ID.  Other payers may follow the tutorials in ZotAccount Online for signing up and making payments to your student accounts.  An other payer has access only to your current payment amount, and his/her own payment history.

To avoid rejected or returned payments, carefully enter your account information into Net.Pay pages, and wait for the system to confirm payment before proceeding.  If you encounter a problem, such as a duplicate payment, please contact our office immediately for instructions.   Always review your student accounts with  ZotAccount Online and QuickSearch, to be sure your payment was applied as intended.

You will not receive a Cashier's receipt when you pay online.  Your proof of payment is the unique tracking number displayed on Net.Pay's Payment Confirmation and Payment History pages.  Note that online payments completed after 5:00 PM PST are recorded as paid on the following day.  Your online payment must have an Effective Payment Date on or before the payment deadline to be considered on-time.

You may direct a payment to any Housing balance by selecting the "Housing Only" option. The amount you enter will be applied to Housing charges exclusively. Any overage cannot be applied to other obligations (even registration fees), and will be held on account for future Housing charges.

Carefully review Credit Balances, Prepayments, and Refunds below before prepaying or overpaying your account.

You may pay for University Extension fees, Parking permits and citations, and Bookstore purchases online through those departments' web sites.

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Acceptable Forms of Payment

The Central Cashier processes cash and checks only; no credit cards are accepted.  Checks may include money orders, cashier's checks, or traveler's checks.  All payments must be U.S. funds.

When paying with a personal check, please follow these guidelines for fast and accurate payment processing:

You may be required to pay with certified funds (cashier's check, money order, or cash) in certain situations.  For example, if you are paying for a returned check invoice by mail, you may be asked to send a money order.  Cashier's checks and money orders may be issued by your bank or credit union; check the institution's web site for the cost and availability.  Banking facilities and ATMs are available in the Student Center at convenient locations.

Never mail cash payments. If you bring cash when our service windows are closed, then use the secure drop box located just outside the main entrance to Aldrich Hall.

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Credit Cards - Why We Don't Take Them

Although some UCI offices have the capability, the Central Cashier cannot accept credit cards.  For the types of payments we process, we are legally prohibited from adding credit card fees, or otherwise passing on the extra expense to credit card users. We understand that a credit card makes paying convenient; however, we simply are not funded to absorb the cost of doing business with credit cards .

You may make a payment by obtaining a cash advance against your credit card, or by writing a credit card check.  Be sure to check with the credit card company first, about the fees and interest rates associated with these options.  Credit card checks are accepted in person or by mail; however, as stated in the Terms and Conditions, you may not use a credit card check with UCI's Net.Pay online payment service.

 If you are unable to pay your registration fees in full,  then consider UCI's registration fee installment payment plan, known as PACE.  This plan is designed to spread the cost of registration into three monthly payments over the length of the quarter.

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Credit Balances, Prepayments, and Refunds

When an account shows a credit balance after adjustments resulting from an increase in aid, changes to registration status, late waivers, official withdrawal from the University, or other adjustments, a refund will be issued automatically, after all student aid and university obligations are satisfied. Most overpayments refund 14 days after the payment was made.

Payers may instruct the Central Cashier to apply payments to your account as a non-refundable prepayment that will remain on the account to pay any type of future charge. Prepayments are refunded only with permission of the payer, and are requested in writing.

Housing-only overpayments remain on your account to pay future housing charges. If you wish to have a housing refund issued before the termination of your housing contract, you must submit a request to the Student Housing Accounts Counselor at shac@uci.edu.

Refunds will be disbursed electronically or by mail as you designated in DEFT, or per written instructions from the payer regarding prepayments.

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Bill Clearance

Your student accounts must be clear of outstanding debts and  holds for you to access certain services.  For example, you may not obtain your transcript or diploma, while you have a financial hold.  When processing requests for such services, the Central Cashier will perform a "bill clearance," by checking your student accounts.  If you have an outstanding debt or hold on your student records, your request may be delayed, or returned to you unprocessed.

You may use Quick Search to check your AR/C account for invoices, returned checks, and/or departmental holds.  Log on to  ZOTAccount Online to view outstanding lab fees, late registration fees, or other charges related to registration and enrollment.  To clear your accounts in advance of making a request for services, QuickSearch or ZOTAccount Online have convenient "make payment" options for paying electronically with Net.Pay.

You may include payment for your financial obligations with your request, by adding the outstanding balance to the service charges and mailing fees for the transactions requested.  In addition, all holds must be cleared with the originating department.  Contact Campus Billing Services at (949) 824-2455 for instructions on clearing your student accounts.  In certain circumstances, you may be asked to pay with certified funds (cashier's check, money order, or cash).  

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Your Receipt

When you make a payment in person, then before leaving our window, be sure to check your receipt for the following:

You will not receive a Cashier's receipt when you pay online, by mail, or through a drop box.  The unique tracking number issued by Net.Pay is your proof of an online payment.   Your personal check, once it has cleared your bank, serves as proof of payment by mail or drop box.  

Always review your student accounts with  ZotAccount Online and QuickSearch, to be sure your payment was applied as intended.  If you notice an error, please contact our office immediately.  Payments that we receive and apply to student and campus department accounts are deposited to the bank on the same business day.

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Why We May Return Your Payment

The Central Cashier recognizes that your payment is important.  Our goal is timely and accurate payment application, so you meet deadlines and avoid late penalties.  Certain situations, however, prevent us from processing your payment, and we may return it to you without notice.

If you are the checking account holder, and believe we've returned a payment in error, please contact us and we'll be happy to discuss it with you.

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Uh Oh, They're Closed....

We do our best to make it easy for you to make a payment to UCI.  During peak periods, we encourage you to pay online, whenever possible.  Use the postage-free drop boxes, conveniently located around campus, to pay after hours, or to avoid waiting in line.  


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