Official Records
Campus Departments
Online Changes
Which Address for What Mailing?
Returned Mail
The official department of record for student addresses is the Office of the Registrar. Several addresses are kept on file, using information provided by you, the student:
Your address is maintained as public information
, unless you specifically indicate that it may not be released. Address changes must be processed through StudentAccess, or with a signed written request to the Office of the Registrar. You are the only person allowed to make address changes with the Registrar, so you are responsible for keeping the information current.The addresses listed with the Office of the Registrar are made available for University business, but do not necessarily override addresses you may already have on file at various departments. Since University invoices are mailed directly from the issuing office, it is essential that you confirm your mailing address with the department whenever you receive goods or services. Please see the Registrar's advisory information regarding this responsibility.
When your address changes, you may need to notify departments such as the UCI Libraries, Student Health Services, the Learning and Academic Resource Center (LARC) separately, so that you receive invoices and notices in a timely manner. In addition, you must confirm or update your addresses with Campus Billing Services to receive Accounts Receivable and Collections (AR/C) statements listing any University invoices that remain unpaid. Use the stub from your agreement or reminder notice, or contact Campus Billing Services, with PACE program address updates.
Failure to maintain current and accurate address information, as advised, may result in late charges and other penalties. If you dispute a late charge, Campus Billing Services staff will check the addresses you had on file at the time of mailing. Remember that as a current student, you may always view invoices and make payments on your AR/C account using QuickSearch, whether you received a mailed statement or not.
Do not expect your address to be updated automatically across campus systems. You are required to change your local, permanent, and next-of-kin addresses online via the Registrar's StudentAccess. Address changes submitted online to other campus systems, such as the UCI Libraries' MyANTPAC, and external web sites, such as the ACS site for student loan borrowers, are not communicated to or transferred to StudentAccess.
Addresses you provide to StudentAccess may be available to other departments for University business, but do not necessarily override addresses stored in other campus systems or external web sites. You are responsible for keeping your addresses current with any and all online systems and web sites you access.
If you are unable to update your address online using StudentAccess, the Registrar must receive a written request, signed by you, to update your address or release of information designation. Written updates may be submitted by mail, or in person during regular business hours, to the Office of the Registrar (949) 824-6124.
For certain mailings a hierarchy of addressing options is employed, based upon campus experience with returned mail. Some important mailings include:
If Campus Billing Services receives returned mail from any of your addresses, that address is flagged as "bad", and is generally not used again for billing purposes. When available, forwarding updates from the U.S. Post Office, and skip-traced addresses from the California Department of Motor Vehicles, are keyed into the AR/C database.
We typically resend accounts receivable (AR/C) statements to an alternate address, if one is available, after mail is returned. Remember, as a current student, you may always view invoices and make payments on your AR/C account using QuickSearch, whether you received a mailed statement or not.
The Registrar does not accept addresses obtained as a result of returned mail. Only the changes you make through StudentAccess or a signed, written request are considered valid updates.